Job Description

Executive Legal Secretary – Litigation Practice

An exciting opportunity has arisen in a busy litigation practice at a highly regarded offshore law firm. We are seeking applications from experienced legal secretaries or PAs with a minimum of 5 years’ senior-level experience and at least 2 years supporting a litigation practice.

This is a high-profile team where you will work closely with senior lawyers, providing essential support across a broad range of complex litigation matters. The role offers exposure to high-level client interactions, matter management, and the full scope of litigation legal secretary responsibilities, allowing you to make a tangible impact on the efficiency and success of the practice.

Role responsibilities:

• Provide full lifecycle support on litigation matters including drafting, proofreading, formatting, and document management.
• Maintain organized electronic and physical filing systems and manage document workflows.
• Coordinate matter openings, engagement letters, conflicts checks, compliance/KYC, and onboarding processes.
• Assist with billing cycles, expense processing, and month-end close-outs.
• Support preparation and coordination of client calls, meetings, and case timetables.
• Manage complex calendars, deadlines, and priorities efficiently.
• Coordinate travel, conferences, and other logistical requirements.
• Communicate professionally with clients, counsel, court staff, regulators, and external service providers.
• Support business development activities, including maintaining CRM records, client gifting, and practice development initiatives.
• Provide assistance with marketing initiatives such as RFP responses, presentation materials, and event support.

Experience:

• Minimum 5 years of senior-level legal secretarial or PA experience in a law firm or professional services environment.
• At least 2 years’ experience supporting a litigation practice.
• Strong knowledge of legal terminology and litigation processes.
• Advanced proficiency in MS Office, Adobe, document management systems, CRM, and billing/time management platforms.
• Excellent discretion, professionalism, and ability to manage confidential information.
• Strong written and verbal communication skills and a client-focused approach.
• Highly organized with the ability to prioritize and meet deadlines independently.
• Flexible approach to working hours to accommodate deadlines and filings.
• Positive, proactive, and collaborative team player.

A highly competitive remuneration package is on offer, including salary, bonus, and benefits. Interviews will be scheduled promptly, and early applications are encouraged.