Job Description

About the Role:
This administrative secretary role sits within a fast-paced public sector environment, providing comprehensive secretarial and organisational assistance to internal teams.

Key Responsibilities:

• Perform a range of secretarial and administrative duties, including typing and preparing case files for court, letters, reports, summonses, memoranda, and minutes for meetings; typing transcripts of written or audio interviews, as well as summaries and reports.
• Coordinate and attend meetings as required, including contacting attendees, arranging venues, organizing refreshments, and preparing necessary documents; schedule meetings or appointments and take minutes as needed.
• Develop and maintain an efficient filing system for documents, information, and files.
• Assist with various projects and assignments, including conducting research, analyzing data, and drafting detailed responses.
• Ensure the operational readiness of office equipment and maintain an inventory of supplies; arrange for the purchase of necessary items.
• Undertake other reasonable duties as assigned by line management.

Key Skills:

• Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (e.g., telephone systems, copiers).
• Excellent word processing skills, with a focus on speed and accuracy.
• Proficiency in electronic records management systems.
• Exceptional organizational and multi-tasking abilities to meet deadlines while maintaining efficiency and effectiveness.
• Expertise in filing procedures.
• Strong time management and excellent communication skills, both verbal and written.
• Self-motivated with a willingness to work extended hours when necessary.
• Excellent interpersonal skills, with the ability to engage professionally with law enforcement personnel, external stakeholders, and the public.

Educational Requirements:

• Strong Transcription skills or experience
• 3–5 years of relevant experience in an administrative or secretarial role, preferably within the public sector or legal environment.
• Proven experience in handling confidential and sensitive information.
• Experience in managing office operations, including scheduling, correspondence, and data management.

Personal Attributes:

• High level of professionalism and integrity, particularly when handling confidential matters.
• Ability to work under pressure and meet deadlines.
• Strong initiative with the ability to work independently with minimal supervision.
• A proactive approach to problem-solving and continuous improvement.
• Caymanian candidates preferred.

Additional Requirements

• Available to start immediately
• Flexibility to work extended hours as needed to support the demands of the service.
• Knowledge of law enforcement systems and procedures is a plus.
• Strong ethical standards and the ability to remain neutral in sensitive matters.