Job Description

A fantastic opportunity for an experienced receptionist has become available in an established firm based in the Cayman Islands. You will be responsible for creating a welcoming and professional atmosphere for clients and visitors as well as assisting with day-to-day administration and operation needs. An ideal candidate will be organized, possess excellent communication skills, and have previous receptionist experience. If this sounds like the perfect role for you, don’t hesitate in sending us your cv.  

Responsibilities:

• Provide a warm and professional welcome to clients and visitors at reception, register clients upon arrival, notify hosts, and offer refreshments.
• Escort clients and guests to meeting rooms, manage multi-floor meeting room spaces, ensuring standard operating practices are adhered to and client areas are well-stocked and functional.
• Assist with meet and greet and registration for events, maintaining meeting room standards.
• Maintain a constant, professional presence, monitor meeting rooms, conduct room checks and carry out set ups between meetings.
• Assist with the organization of staff travel arrangements.
• Manage room booking requests ensuring confirmations are sent out to stakeholders.
• Maintain stock levels for stationery, coordinating with the Facilities team for procurement.
• Maintain a safe working environment for employees, the building, and visitors/clients.
• Answer telephones and transfer calls accordingly.
• Respond to emails in a timely and professional manner.
• Keep the reception area neat and tidy at all times.
• Ensure the security, integrity, and confidentiality of data.
• Represent the organization in a professional way at all times.

Requirements:

• Previous receptionist experience, ideally within professional organizations.
• Strong attention to detail, ability to manage complex bookings and meetings.
• Excellent time management and ability to remain calm under pressure.
• Team player with exceptional communication skills, both verbal and written.
• Reliable, proactive, and adaptable to change.
• Exceptional client services experience.
• Proficient in modern room booking systems.
• Familiarity with Microsoft Office systems: Outlook, Excel, Word, and PowerPoint.
• Professional and presentable appearance at all times.

Suitably qualified Caymanians/right to work holders are preferred and will be prioritized.

Please apply via LinkedIn or email your CV to: dina@baraud.com

***Location: Grand Cayman***